Privacy Notice For United States Employees Contractors and Job Applicants

1. Policy Summary
2. Policy Detail
3. Policy Changes

Policy Summary

Privacy notice for United States employees, contractors and job applicants

Policy Detail

This Privacy Notice describes the personal information that Acosta for itself and/or on behalf of its subsidiaries collects about our employees, contractors, and U.S. job applicants, in connection with their employment (and potential employment), as well as how Acosta uses that personal information.

To review our Privacy Policy addressing information we collect outside of the employment context (such as information about you as a consumer), please visit the "privacy policy" link on Acosta.Group.

What Personal Information we collect about you and why?

For purposes of this Privacy Notice, “Personal Information” means any information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular employee or household. Personal Information does not include information that does not and cannot reveal an individual’s specific identity, such as information that has been de-identified or aggregated.

We collect, store, and use the following types of Personal Information for the purposes set out below:

• We collect Contact Information (such as your name, telephone number, and email address, and the name, telephone, and email address of your designated emergency contact) in order to contact you (with relevant information via mail) or your designated emergency contact in the event of a work-related accident or illness.
• We collect Professional/Employment Information and Education Information (such as your resume or CV, transcript, and references) in order to evaluate your application for a position with Acosta.
• We collect Payroll and Benefits Information (such as your bank account details, payroll records, tax status information, and pension information) in order to administer aspects of your employment, including reviewing and managing your performance, salary, and compensation; paying and administering your salary, bonus, incentive plans, family leave pay, sick pay, insurance, and other benefits; and reviewing or making decisions about your employment.
• We collect Identity Verification Information (such as your name, date of birth, address, and social security number) in order to administer aspects of your employment and to comply with legal obligations or company policies, including preventing corruption and crimes and confirming your legal work status.
• We collect Protected Classifications under the law (such as your age, gender, race or ethnicity; health information, including any medical condition, health and sickness records, or injuries; criminal convictions and offenses in accordance with applicable law; disability status; and pregnancy) in order to comply with legal obligations or company policies, including record-keeping required by law or company policy; and ensuring meaningful equal opportunity monitoring and reporting.
• Any other information you provide us in the context of your employment in order to administer aspects of your employment or to comply with legal obligations or company policies.

We may also use the Personal Information that we collect from employees, contractors, and job applicants for legitimate business purposes, such as: assessing or executing mergers, acquisitions, divestitures, or business transfers; managing business tools and information technology systems, including computers, mobile phones provided by the company, Internet and software access, email accounts, etc.; managing disputes and disciplinary proceedings; and contacting you or your household when needed.

With Whom Do We Share Your Information

We may share your information with our clients as necessary for product or sample shipments to your home and certain service providers that provide recruiting services, benefits and payroll administration and other human resources related services.

How Long We Retain Your Personal Information

We retain your Personal Information for the duration of our employment relationship with you and subject to our legal, contractual or similar obligations to retain or delete the Personal Information that we hold about you.

Rights Under California Law

If you are a California resident, you have the right to be informed about our use of your Personal Information, request access to your Personal Information, request the correction of your Personal Information, ask that we limit the use or disclosure of your sensitive Personal Information and request the erasure of your Personal Information. If you wish to exercise your right(s) under California law, please contact Human Resources, and we will review and respond to the request in accordance with applicable law.

Changes to this Privacy Notice

We may update this Privacy Notice from time to time. If we do so, we will make an updated copy available to all employees, contractors, and job applicants.

Summary of Policy Changes